Comprehensive Privacy & Data Protection Policy
Effective Date: July 03, 2025
1. Core Principles
We operate under these non-negotiable standards:
Minimal Data Collection
Only essential business information
Zero Data Selling
Never monetize client information
Military-Grade Encryption
AES-256 for all data
Transparent Control
Clients manage their data
2. Information We Collect
A. Business Client Data
- • Company name and registration details
- • Executive contact information (name, business email, position)
- • Service engagement history and communication records
- • Payment details (processed through PCI-DSS compliant gateways)
B. Website Visitors
- • IP address & browser type (anonymized after 14 days)
- • Pages visited via Google Analytics (opt-out available)
- • Cookies: Strictly functional (session management) - no tracking ads
3. Legal Basis for Processing (GDPR/CCPA Compliant)
| Purpose | Legal Basis | Retention Period |
|---|---|---|
| Service Delivery | Contractual Necessity | 7 years post-engagement |
| Regulatory Compliance | Legal Obligation | Required by law |
| Security Monitoring | Legitimate Interest | 90 days |
4. Data Protection Measures
Technical Safeguards
- • Encryption: AES-256 at rest and TLS 1.3+ in transit
- • Access Control: Biometric + hardware key multi-factor authentication
- • Network Security: Next-gen firewalls with SOC monitoring
- • Vulnerability Management: Weekly penetration testing
Organizational Protocols
- • Mandatory employee privacy training (quarterly)
- • Vendor compliance audits (ISO 27001 certification required)
- • Breach notification within 72 hours of discovery
5. International Data Transfers
- • EU/UK data processed under Standard Contractual Clauses (SCCs)
- • Swiss data protected under updated Swiss-U.S. Privacy Framework
- • All transfers undergo Data Protection Impact Assessments (DPIAs)
6. Your Rights
You may request:
*Subject to legal retention requirements
Request Process:
- • Email info@apexvanguarddynamics.com with verification documents
- • We respond within 15 business days
- • No fees for standard requests
7. Third-Party Disclosures
We share data only with:
Legal Compliance:
When required by Wyoming/US law
Service Providers:
- • Secure cloud hosting (AWS GovCloud)
- • Payment processors (Stripe, PayPal)
- • Document management (Box Enterprise)
Business Transfers:
During mergers/acquisitions with NDAs
8. Cookie Policy
Essential Cookies
| Name | Purpose | Duration |
|---|---|---|
| session_id | Login authentication | Browser session |
| consent_pref | Cookie preference storage | 1 year |
9. Policy Updates
- • Material changes notified 30 days in advance via registered email
10. Contact & Compliance
Regulatory Registrations:
- • Wyoming Secretary of State: #2024-0012466
- • EU DPA Registration #: 47822124
24/7 Breach Reporting:
This policy meets requirements under:
GDPR (EU 2016/679), CCPA (as amended), Wyoming SF 0072,
PIPEDA (Canada), and Swiss FADP
Policy Acknowledgement:
All clients and employees must sign Annex A - Data Handling Protocol before data access.